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Working with Minors

Information for student groups that are hosting or participating in an event that has children under the age of 18 in attendance.

All students and student groups working with children/minors (any person under the age of 18) must meet several requirements designed to protect the youth and Stanford students alike.  Basic information about those requirements and links to resources are provided on this page.

If you have any questions or concerns, reach out to cardinalcommitment@stanford.edu.


Background Check and Training

The Live Scan Background Check

A background check is required of all Stanford persons, including students, who are working with minors.  The background check is a process called Live Scan.  Live Scan is an electronic fingerprinting, which can be done at a variety of locations across California, or at an on-campus free Live Scan session (currently curtailed during the pandemic, but will return when the campus returns to normal operations).

Live Scan FAQs

Live Scan Instructions

Live Scan Application 
If part of a service group, write “Student Service Org” on the line asking for working title.
If part of a Cardinal Course, write "Cardinal Course" on the line asking for working title.
If individual service student, write "Haas, individual" on the line asking for working title.

On-Campus Live Scan Dates

On-campus Live Scan dates are postponed while pandemic protocols are in place.

Working with minors trainings

All students participating in public service that engages with youth are required to complete the Working with Minors training, WWM-1000, in STARS.  This training is required for organizations that are planning a one-time event with youth participation, as well as for organizations that work with youth in an on-going capacity.  The training is offered online asynchronously.  Please go to STARS on Axess and search for WWM-1000.

 


Campus Resources

Office of Student Engagement Youth Programs page - Student groups can find complete details and procedures for working with youth on this page.  Student group leaders must review the OSE Youth Programs page and complete all requirements before beginning work with youth.

University Protection of Minors Office - This site and the staff in this office can provide all of the details for policies on working with youth.

Memo 1.8.1 Official Policy for the Protection of Minors

Conference Services - Conference Planning Manual