Skip to content Skip to navigation

CSWS Student Application

****SEE IMPORTANT NOTE ON CSWS MAIN PAGE****

 

THE 2020 SUMMER PROGRAM IS NOW CLOSED. WE RECEIVED A HIGH VOLUME OF APPLICATIONS AND WE APPRECIATE YOUR PATIENCE WHILE WE REVIEW THE APPLICATION MATERIALS.

 

 

Summer and Academic Year Programs

There are two separate CSWS programs – Summer and Academic Year, with separate applications for each. You must reapply for each new session; for example, if you participate in CSWS over the summer and wish to continue working with the same organization during the academic year, you will need to reapply at the end of the summer session. If you continue to work past the end of the session without reapplying for the new session, your job is no longer covered by the CSWS program and your employer becomes responsible for 100% of your wages.

              Summer             Academic year
Program
dates
June 22–September 15
*Unless a different schedule is approved by the CSWS Program (cswsprogram@stanford.edu).
September 24–June 14
Deadline
  • Priority Deadline: Friday, February 14 at 12:00 noon
  • Final deadline: Due to the COVID-19 changes: The application deadline is Rolling as funding permits.
  • Fall quarter: Friday, October 25 at 12:00 noon
  • Winter quarter: Friday, February 14 at 12:00 noon
  • Spring quarter: Friday, April 24 at 12:00 noon

 

Follow the steps below to apply for the program. If necessary, any documentation should be uploaded or emailed to:

cswsprogram@stanford.edu

Yvette Zepeda, CSWS Program Director
Haas Center for Public Service

562 Salvatierra Walk

Stanford, CA 94305

 

Only complete applications will be considered. If you have questions, please contact me at cswsprogram@stanford

Summer Applications for 2020 are in the process of moving to the SOLO application platform.  Please review CSWS webpages for program guidelines and apply through the SOLO platform.

Contact me at cswsprogram@stanford.edu for questions.

 

1

Request authorization

Request authorization from the Financial Aid Office verifying your eligibility. You'll receive a return email that reads, “This is Your Official Authorization,” which you should then forward to Yvette Zepeda

*For the Financial Aid Office to determine your summer eligibility, you must complete the  FAFSA application for the upcoming academic year.

Some applicants who are ineligible for work-study during the academic year may in fact be eligible for work-study during the summer. Therefore, it is important to verify your work-study eligibility for the academic year and summer programs separately.

2

Find an appropriate job

It's up to you to find a placement in an organization or department, arrange an interview, and negotiate a job description.

Make sure your host organization reviews the program requirements on the Community Partner Organizations page. Also review the "Partner Organization Eligibility" section to understand what organizations will qualify for the CSWS program. For questions, contact Program Director Yvette Zepeda.

3

Complete the Student Application

The Summer and Academic Year programs have different application forms. Make sure you use the correct one!

4 Ask the host organization to complete the Host Application

Your partner organization supervisor must also apply online, using the appropriate Summer or Academic Year form.

5 Obtain nonprofit status verification Nonprofit organizations can verify their 501(c)3 status with a letter that includes their federal ID number. Public or government agencies may submit a letter on official letterhead as verification of affiliation. Email  a copy of this letter to Yvette Zepeda at the Haas Center.
6 Complete the Community Partner  Contract

Please obtain all the appropriate signatures on the same contract. The contract is downloadable and editable and does not need to be printed. Instead, download the contract and use the "Edit Text" option in the Adobe PDF application it opens in. Obtain electronic signatures and email the completed contract to cswsprogram@stanford.edu.
When emailing, include your full name and the name of your community partner in the Subject line.

Community Partner Contract Summer (The student will request the Partner Recommendation Form /Application--Contract included--via SOLO)

Community Partner Contract - Academic Year

All signatures must be on the same electronic document. Have the supervisor, additional signator, and Chief Financial Officer of the organization complete and sign the same contract electronically.

7 Complete your I-9 form Required only if you are a first-time university employee. Print the I-9 form, complete Section 1, and schedule an appointment with Clara Wong, (clara.wong@). Bring your original accompanying documents.
8 Receive approval The selection committee will review your application and inform you in writing once you've been approved for the CSWS program.
9 Notify your supervisor Let your partner organization know when you're approved for the CSWS program and the hours you will be working. If you decide not to work with them after submitting your application, please notify Yvette Zepeda at the Haas Center immediately.
10 Attend a mandatory orientation All CSWS participants must attend an orientation at the Haas Center arranged by the CSWS program director.

Selection Process

Applications are reviewed by a selection committee made up of Haas Center staff, and approved participants are notified as soon as possible. Selection criteria include:

  • Adherance to all existing federal program guidelines regarding the nature of the placement and population served
  • Quality of the application essay, and the placement opportunity and job description developed by the partner organization
  • Overall value of the experience for the student
  • Level of financial need
     

For Summer program applicants, priority is given to students who have not participated in the summer CSWS program or are participating for their second summer, and who can commit to working for at least 35 hours per week for nine consecutive weeks.

Wages and Timesheets

The Financial Aid Office determines the student's eligibility and the maximum earnings allowed per quarter during the academic year. Hourly wages are determined by supervisors and approved by the CSWS program director based on previous Stanford work experience and the job requirements. The Stanford suggested minimum wage for the Academic year program is $15.75-$16.00 per hour. Once your hourly wage and eligibility limit have been established, you must provide this information to your host organization. The Summer program wage is a set rate and is reviewed each year. This summer's wage is under review and will be determined in late January. The summer 2020 is set at $19.00/hr - $7,000/qtr. This rate was established to adjust for the cost of education expenses and a livable wage in the San Francsicso Bay Area.

 

 

 

 

Information about Axess timesheet procedures is provided during the program orientation. In general, timesheets from outside agencies are submitted to the Haas Center for processing according to the University’s regular schedule. Any timesheets submitted after the grace period are sent to the community organization or department for 100 percent reimbursement at the end of the quarter. Axess timesheets that are not submitted online and approved by your supervisor by the deadline are not paid. No late submissions. You may be asked to exit the program if regular accurate supervisor signed timesheets are not submitted on a timely basis. 

Students are responsible for tracking wages earned and not exceeding their eligibility limit. Neither the Haas Center nor the Financial Aid Office is responsible for monitoring this, and any hours worked in excess of your limit are billed to the partner organization at the full hourly rate. The University does not compensate any wages paid to you in excess of your eligibility limit.

See payroll deadlines and a sample timesheet on the Resources for Students page.