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Program Policies and Requirements

Information for Haas Center-sponsored Cardinal Quarter Undergraduate Fellowship participants including eligibility, program requirements, and funding

David Yosuico leads a presentation at a lectern in front of a large screen. The presentation is titled "Improvements in Arc Scoring."

The following Program Policies apply to Cardinal Quarter opportunities that are sponsored or co-sponsored by the Haas Center for Public Service, Stanford in Government, SENSA, and CS Social Good. For details about Cardinal Quarter opportunities sponsored by other Stanford departments, please visit our campus partners' websites for more information.

Please note violations of Undergraduate Fellowships program policies are also violations of the Fundamental Standard and may be referred to the Office of Community Standards.

Please feel free to email cardinalquarter@stanford.edu with any questions or to set up an advising appointment.

Eligibility 

Types of OpportunitiesHost Organization EligibilityStudent Eligibility

Program Requirements

Time Commitment | Remote Work | Outside Commitments | Campus Program Components

Stipends

Stipend Amounts | Additional Departmental or Program Funding | Funding from Host Organizations

International Service

Fundamental Standard

Eligibility

Types of Opportunities 

The Undergraduate Fellowships Program of the Haas Center provides summer and academic quarter-long opportunities for students to engage in full-time, intensive public service experiences in the U.S. and abroad as part of the Cardinal Quarter campus-wide initiative. Students can choose to pursue prearranged placements or self-designed opportunities. In most cases, students are expected to seek out their own community partners prior to the application deadline and propose their own placements with agencies that meet the program’s requirements. For certain fellowships, Haas Center staff will make the arrangements and students apply to work at specific placements, or our staff will work with students to determine an appropriate placement.

Stanford in Government (SIG) Fellowships offer domestic and international policy-oriented internship placements that are prearranged by SIG, while students are able to develop their own placements through the SIG Stipends Program. See SIG’s website for more information.

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Host Organization Eligibility

Applicants propose their own placements in collaboration with their potential host organizations. Students are welcome to propose placements with a variety of organizations, keeping in mind the guidelines below:

  • Political-related opportunities: Undergraduate Fellowships funding cannot be used for work with political campaigns or partisan organizations (including any official party work).
  • Research-related opportunities: Research-focused opportunities will be considered if they are community-based and driven. See the Community-Based Research Fellowship as an example. Research done on campus, or at another higher education institution, typically will not be considered for funding. For grants supporting research, please explore the grants offered through Undergraduate Research.
  • Stanford-based opportunities: A goal of Cardinal Quarter and the Undergraduate Fellowships Program is for students to get away from campus, and to engage in the community with an established community partner. Opportunities based at Stanford may not qualify for Haas-sponsored fellowships.
  • For-profit organizations: Cardinal Quarter and Undergraduate Fellowships Program host organizations are typically nonprofits or government agencies. For-profit entities may be allowed if the proposed work and organization meet the following conditions: (i) the work/activity is primarily intended to create or provide a public benefit, (ii) the entity has explicitly and publicly articulated the intention to benefit the public and has integrated this intention in both internal- and external-facing documents, and (iii) the entity has agreed to, and has expressed a willingness to support, student exploration of the public value of the enterprise and/or the development of a civic identity as part of their engagement. Examples of these experiences include some of the Social E Fellowships.
  • Fees for placement/sending organizations: Undergraduate Fellowships program funds cannot be used to pay fees to third-party placement organizations or volunteer sending organizations. 
  • Faith-based organizations: Working with a faith-based organization can be supported by an Undergraduate Fellowship, but the organization must be inclusive in who they serve, non-proselytizing and nonpartisan. See the Spirituality, Service and Social Change Fellowship for examples.

Supervisor/Mentor Requirement

All fellows must have a supervisor/mentor at their host organization. The mentor/supervisor must be a staff member (i.e., not a volunteer) who works full time with the host organization. The mentor/supervisor may not be the fellow’s family member, and the host organization cannot be owned or run by the fellow’s family member.

Safety

Although Stanford is providing funding for a project or has recommended a student for a project, Stanford’s evaluation of the project has been limited to the merits of the student’s fellowship application. Haas Center staff do not necessarily have direct experience with, nor do we professionally endorse, partner organizations. Among other things, Stanford is not in the position to evaluate, and therefore has not evaluated, whether the project will take place in a safe and secure environment. Stanford is not responsible for matters that are beyond its control, and cannot warrant the safety or convenience of the circumstances under which the student will be traveling, living or working. Students are solely responsible for evaluating the safety of the environment in which they will be traveling and/or working and for taking appropriate precautions to safeguard their health and personal belongings.

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Student Eligibility

Eligibility Requirements for 2020-21 Academic Year

Timing: Stanford-funded experiential learning programs, including Cardinal Quarter opportunities such as the Undergraduate Fellowships Program, are only offered in the Spring and Summer Quarters.

Enrollment and Flex Term Requirements:

  • Students must have completed two full-time enrolled quarters this academic year by the time their Undergraduate Fellowships opportunity begins, but these quarters do not have to be consecutive.
  • Students can only participate in the Undergraduate Fellowships program by taking a Flex Term during the fellowship experience. Students are not eligible to participate in the Undergraduate Fellowships Program while on a Leave of Absence (Please review this video for an explanation of a Flex Term vs. a Leave of Absence and consult this page for a planning tool for your Term Options).
  • International students must consult with Bechtel before attempting to take a Flex Term without previous three quarters of full-time enrollment.

Limit on Funding Opportunities: Students are only eligible for one Stanford-funded full-time experiential learning opportunity during the 2020-21 academic year (inclusive of summer). If students choose to participate in the Undergraduate Fellowships Program, they will not be eligible for another Stanford-sponsored full-time funding opportunity (e.g., another Cardinal Quarter opportunity (such as the Global Studies Internship Program), Undergraduate Research Major Grants, Chappell Lougee, full-time departmental and faculty research grants, Beagle II Award, etc.).

Additional Eligibility Requirements

Eligibility requirements vary across programs; please see fellowship descriptions for details. Continuing undergraduates are generally preferred for fellowships. Committees base decisions on the current applicant pool, which varies from year to year. See below for some general eligibility guidelines.

Academic Standing

Fellowship participants must certify that they are in good academic standing, and may not participate in the program or receive or retain fellowship funds if they are on suspension.

Multiple Cardinal Quarter Opportunities
With the exception of the Donald Kennedy Public Service Fellowship, students cannot receive the same Haas Center-sponsored fellowship more than once. Students may participate in multiple Cardinal Quarter opportunities over the course of their Stanford undergraduate careers, but priority will be given to students who have completed fewer than two previous Cardinal Quarter opportunities.

Students are eligible for just one fellowship sponsored by the Haas Center or a Haas Center-affiliated student group (i.e., SIG, CS Social Good, SENSA) in an academic year, including the summer quarter.

Health Insurance
To be eligible for a fellowship, students must maintain health insurance for the duration of service.

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Regina Kong interviews community members for the Inian Islands Institute

Program Requirements

Time Commitment

Students are expected to begin their Undergraduate Fellowship experiences within the first two weeks of the spring quarter for a spring quarter fellowship, and by July 6, 2021 for a summer fellowship. Students who wish to begin service outside of this window must meet with program staff to discuss alternatives. All fellows are required to work with their community partners at least 35 hours/week for nine consecutive weeks.

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Remote Work

Policies regarding travel, in-person, and remote work for the 2020-21 program will be forthcoming based on University policy.

As of September 2020, all Undergraduate Fellowships program applications must include a remote option. This remote option must not involve any in-person engagement and any local, domestic, or international travel. We understand that levels of COVID-19 risk and related local guidelines vary by region, but at this point no exceptions will be made.

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Outside Commitments and Concurrent Course Enrollment

For the 2020-2021 program, students are permitted to enroll in up to five units of coursework during the Flex Term in which they are engaging in their Undergraduate Fellowships.

Program participants are permitted to work in an additional internship, job, or volunteer position for no more than five hours per week. If a student is enrolling in coursework, then the student is not permitted to engage in any additional internship/work/volunteer opportunities.

Undergraduate Fellowships program participants are not permitted to engage in another full-time internship, job, or volunteer opportunity (whether funded by Stanford or otherwise), including but not limited to another Cardinal Quarter opportunity (such as the Global Studies Internship Program), an Undergraduate Research Major Grant, a Chappell Lougee Scholarship, a Beagle II Award, and a full-time departmental or faculty-grant supported research position. These opportunities require significant time commitments, and are each intended to support full-time efforts.

Please note violations of Undergraduate Fellowship program policies are also violations of the Fundamental Standard and may be referred to the Office of Community Standards.

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Campus Program Components

Because the Undergraduate Fellowships Program is a service-learning program, the service work is only one of the expectations of fellows. Other program requirements include preparatory activities, debriefings, reporting, donor stewardship, and group reflection, which vary from fellowship to fellowship.

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Stipends

Stipend Amount

Generally, stipends begin at $5,500. Additional financial aid is available to students who qualify, and aid eligibility is determined by the Financial Aid Office. Graduating seniors are not eligible for financial aid.

Fellows who will be working in domestic high cost-of-living areas will receive additional cost-of-living supplements. Fellows serving in the San Francisco Bay Area, the Los Angeles-area, New York City, and Washington, D.C. will receive an additional $1,000 cost-of-living supplement. Students serving in Boulder, Seattle, Honolulu, and Boston will receive an additional $500 cost-of-living supplement.* (*Cost-of-living supplements are not available for students who will be working remotely.)

Supplements for safety/security, vaccinations, and airfare may be available for fellows who are traveling internationally, but are not guaranteed.

Donald Kennedy Public Service Fellows and Alexander Tung Memorial Fellows may apply for up to $1,000 (above their stipends) to support project expenses, if in-person service experiences are permissible.

Stipend Uses

Stipends are not salaries; they are intended to support travel to and from the service site (if applicable) and living expenses (e.g., room and board, daily commute) while at site. Fellowship funding cannot be used to pay organizational program/training fees.

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Additional Departmental or Program Funding

Fellowship participants cannot receive additional stipends from other Stanford departments or programs for the same work for which they are being funded for through the Undergraduate Fellowships Program.

As noted above, Haas-sponsored fellowship participants are not permitted to receive additional full-time experiential learning funding from another department or program, including another Cardinal Quarter opportunity (such as the Global Studies Internship Program), an Undergraduate Research Major Grant, a Chappell Lougee Scholarship, a Beagle II Award, and a full-time departmental or faculty-grant supported research position. These opportunities are each significant time commitments, and are each intended to support full-time efforts.

Students may be able to receive funding for a separate project they are engaging in following the fellowship commitment, subject to program policies and approval by Fellowships program staff. 

  • Undergraduate Research Funding: In some cases, students may receive a Small Grant for research to be conducted BEFORE the beginning of their fellowship or AFTER the completion of their service experiences. Students cannot receive dual funding for work during the same time frame.
  • Community Service Work-Study Funding: Students must choose between a fellowship award and Community Service Work-Study (CSWS) funding. Students cannot receive funding from both the Fellowships Program and CSWS for service work during the same time frame.
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Funding from Host Organizations

The Undergraduate Fellowships program is intended to support service opportunities that are otherwise unpaid, and in most cases host organizations are not expected to contribute to a student’s stipend. If a host organization is able to provide a portion of a fellow’s stipend, we may deduct the stipend amount provided by the organization from the student’s total stipend award. Program staff will contact all host organizations to verify the amount of any compensation or stipend provided to fellows.

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Gabriel Perez works at an archeological site in Peru

International Service

*As of September 2020, University-sponsored travel is prohibited until at least 2021, with no provision for undergraduate exceptions. Policies regarding international service will be updated as University policies evolve.*

Many of the fellowships offer students the opportunity to serve internationally. Note that international service may bring with it additional academic, logistical, and ethical considerations; applications should reflect an understanding of these potential challenges and the knowledge and skills to handle them appropriately.

The safety of travel to any international destination is reviewed up until time of departure. The fellowship program must adhere to the Provost’s International Travel Policy, which states: Stanford-sponsored or Stanford-organized trips are prohibited to countries or regions and locations within a country where the U.S. Department of State has issued an official Travel Advisory of Level 4 (“Do Not Travel”) or Level 3 (“Reconsider Travel”) for either the country destination, or for the particular region or location of intended travel within the country destination, or where there is other reliable information of significant health or safety risks. No university funds or resources may be used, or university sponsorship provided, in support of travel to these locations.

Watch this video from the Office of International Affairs on interpreting the travel advisories.

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Fundamental Standard

Violations of Undergraduate Fellowships program policies are also violations of the Fundamental Standard and may be referred to the Office of Community Standards. Students who fail to abide by the policies set forth by the Undergraduate Fellowships Program, the Haas Center for Public Service, and Stanford University will have low/no priority for future Haas Center funding opportunities and programs. The Haas Center reserves the right to rescind funding at any given point and time should they be apprised of any policy violations as outlined above.

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